Finding you a suitable tenant
Following a successful viewing, on behalf of the landlords, we will conduct an informal interview with the prospective tenant to establish their personal circumstances, employment status, residential history etc. We will then refer to our client to gain their approval to process the application further. Only when our client is happy, in principle, with the prospective tenant will we proceed to the formal referencing stage. We will obtain a ‘holding deposit’ from the interested party at this point.
Monthly rents are paid in advance and, before keys are handed over, we will also take a deposit as protection against any damage caused during the tenancy. Firm legal rules apply to the holding of such deposits and, unless instructed to the contrary, we register these with the Deposit Protection Scheme, a government backed agency.
It is our responsibility to collect the rent on a monthly basis and account to you.
Preparation of tenancy agreement
Following a successful application we will draw up the necessary documentation for an Assured Shorthold Tenancy which will usually be for an initial minimum period of six months. Once a start date is agreed, we can liaise with local authorities, utility suppliers and notify them of the new occupants and advise meter readings. Alongside the tenancy agreement a full inventory will be prepared to ensure that, at the conclusion of the tenancy, the property is handed back in the same condition in which it was handed over.
We will conduct regular periodic inspections of the property to ensure that the tenants are maintaining the property in a suitable manner.
Inevitably, maintenance issues arise from time to time we have a team to offer advice and mange this process in addition if our Works team need additional expertise we have access to a range of reputable and qualified trades people who can attend. It s a legal requirement to provide a gas safety certificate every twelve months and it is considered due diligence on behalf of the landlord to ensure that electrical appliances and installations are satisfactory and up to date. We are able to advise on such issues and can organise inspections and repairs, where necessary. You may decide to provide us with a mandate to organise such repairs of up to, say, £150 without reference to you and such agreements can be made at the outset.